who ensures the base records manager role is filled

This is only a fraction of her duties as the base's records manager. Call us at (866) 385-3706 or fill out the form on the right to get started. C. Establishing, periodically reviewing, and revising disposition authorities for all USGS records including data through NARA-approved records schedules. endobj +appointed by the MAJCOM Commander AFRIMS accounts are created using what as the users AFRIMS ID? "Active" "INACTIVE" Active = 1,2,3,5,6,7,8 only Find the table set and rules answer= your role in affirms, Command Records Manager , Agency Records manager, The RC decides the cabinet and the drawer must be specific. (8) After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan in use? The BRM shall ensure that all SF135, Records Transmittal and Receipt, for records stored in the local staging area, in long term storage at a FRC, or other approved off site location are reviewed for potentially relevant documentation. All members need to identify and protect records. C. Federal Records include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of the records (44 U.S.C. Records management encompasses multiple areas, including but not limited to the following major activities: A. D. National Archives and Records Administration (NARA) is an independent Federal agency with records management oversight responsibility for all executive branch agencies. a. What is the main AFI that governs the Records Management program? Records can also be assigned "Frozen Records, prepare a list of all individuals one word, In order to maintain AFRIMS access all of these key player must complete annuial training based on each of their roles. Which AFI ensures information is available to support effective decision making through authoritative information and protects the legal rights of the Air Force, its employees, and the public? \hline \text { Labour force participation rate } & & \mathbf{6 5 . Routine mission functions may include the transfer of permanent records to NARA, records storage and retrieval, development and update of records schedules, management of litigation holds or records freezes, and administration of internal program evaluations, including performance measurements where possible. Cross reference when filing a record more than one filing series what form? The USGS must follow Federal records management requirements related to documenting the administrative, scientific, and managerial work it conducts. A +performs supervisory duties in unit or functional area Depending on the nature of the incident, NARA may refer it to the Inspector General for further review. Date of Document The installation commander must. 1.) c. Commanders have many options when it comes to assigning records management POCs. Who is the OPR for management and oversight of the Search Request and Litigation Hold process and reviews the Search Request and Litigation Hold? SharePoint includes features that can help organizations implement . Military members b. base records manager Who is appointed at each base-level unit, principal staff office within an Air Force organization or contractor to perform records management? + Responsible for the records under their scope of control The Bulletin provides an in-depth explanation of SAORM responsibilities for ensuring agency compliance with all applicable records management statutes, regulations, and NARA and Office of Management and Budget (OMB) policies. Coordinates with IT to ensure records management considerations for systems access and security controls are implemented. Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. Later, McElhaney was laid off. Criteria for establishing a file plan is provided in afman! Provide assistance, manage staging areas, and training. J. manage and implement agency records management programs. 3.) FARMs= Functional Area Records Manager. 10. What do the CRM/ARM, BRM, FARM, COR and RC have a responsibility to do in relation to AFRIMS? In AFRIMS, You can only print the file plan. Takes COR training annually Who ensures that the Base Records Manager (BRM) role is filled? A .gov website belongs to an official government organization in the United States. who ensures the base records manager role is filled The successful candidate will serve as a mid-level supervisor under the Chief Records Manager. %PDF-1.5 The head of each agency has overall responsibility for establishing and maintaining an active and efficient records management program. 7. The AFRO then facilitates a system in review by NARA staff to gain systrm approval andf to have the system and its records scheduled in the RDS, AFRIMS you can make paper and electronic files so when you make an electronic one you make folders and directories so you can drag and drop it it - MR. Shannon, file cabinents are apart of AFRIMS its either stored as a hard copy or electronic disposition is in block 4 yearly, calendar, monthly, none, Regardless of paper or electronic records cant be co-mingled with non-? AFI 33-322 is records management program whats the other AFI? Any records professional can approve the file plan in AFRIMS? G. USGS Litigation Coordinator is responsible for coordinating with the departmental Office of the Solicitor and USGS personnel for identifying, preserving and producing relevant records for litigation (refer to SM 431.11, Litigation). 9. a) All Commanders x b) All Air Force personnel (military, civilian, contractors) c) Base Record Managers Effective Records Management provides preservation of the nation's history and decision making at all levels? Provide guidance on record retention schedules to ensure compliance with applicable laws and regulations. They are derived from existing regulations, policies, and current practices, including 44 U.S.C. x a) True b) False Match the letter of the Record Types Routing Slip (not a record) Signed Appointment Letter (record) - Select all the boxes (CBT is stupid and doesn't say select all that apply). c. Records are frozen until they reach their disposition date, then can be destroyed d. once identified on the litigation worksheet they can return to their normal disposition schedule. What is another name for a Records Search? 5.1.7. Match the records Type to the Time that you can expect to receive the record once it is requested Useful Records 4-6 months Essential Records 12-72 hours Necessary Records 2-6 weeks, 12. Ensure implementation of AF records management with their organization at base levels! AFMAN=Management of records, Rc/CORs First step: *Capture records * Business Use is a term used to describe the primary purpose of the records created, collected, or received in USGS including scientific research, program management, publication and information release, bureau management, and administration. 3 0 obj Date document/file is charged out. Evaluation, Self-Assessments, and Unauthorized Reporting and Enforcement. Usually an accumulation of records the officer no longer needs or in a retention period after the cutoff date and awaiting final disposition. Emergency Operating Records and Rights and Interest Records. Right side top right = Date created,date modified ,date approved , frozen record, A record that is suspended from its rule of destruction. 6.) Who is responsible for identifying and protecting records? Calendar year - (dec 31) They are also responsible for establishing systems for their management and the maintenance, verification, and evaluation of extant systems. Directs agency efforts across program areas to ensure email records are managed electronically and retained in an appropriate electronic information system that supports records management and litigation requirements, including the capability to identify, retrieve, and retain the records consistent with NARA-approved disposition authorities and regulatory exceptions. segregrate and mark documents Records Disposition Schedule Administer the installation records management program. Unauthorized destruction, alteration, manipulation, defacement or removal are incidents of destruction, manipulation, removal, or alteration either without an approved disposition authority; when the record has been approved for permanent retention; prior to the end of the approved retention period; or when the record is subject to another requirement (e.g., Freedom of Information Act requests or litigation) to retain the record until request process is completed. The manager's functions are many and varied, including: Hiring and staffing. \end{array} stream providing assistance, managing staging areas, and records training, 014. *Responsible for physical and legal custody of all records appoints a RC, Maintains services and disposes office records 'HO#=\\O~O~?>z;A#hJvP o3w~x_vu{o=l} h%#Xz. Ensures adequate records management resources are embedded into the agencys Strategic Information Resources Management (IRM) Plan. Records or nonrecords may be donated only with prior approval from the USGS Records Officer and NARA; and. communications and containers between organizations on an Air Force installation, and receives and. Browse over 1 million classes created by top students, professors, publishers, and experts. + one individual authorized per flight or individual office level 1.) 11. What is the purpose of the AF Form 614 and 614a? There are no specific requirements for how records are treated ****b. search results will flow from RC to COR to FARM to BRM to CRM to AFRO, "Road map" or "table of contents"for office use, COR signature on cover sheet indicates final approval of office file plan, folders that support the primary reference. chief of office of records (COR) Who ensures RCs complete search requests and report results and close out reporting in AFRIMS after units completed reporting? 0} & & \mathbf{1 0 0 . Their focus is primarily operational, ensuring that the agency is in compliance with the foundational requirements for records management. TYNDALL AIR FORCE BASE, Fla. (AFNS) -- Air Force senior leaders recently announced a new initiative to reduce the number of additional duties plaguing Airmen that consume large amounts of manpower. \hline 15-24 & 2014.0 & 28.6 & 2498.4 & 26.1 & 3118.4 & 24.1 \\ SAORMs serve as an executive sponsor with broad responsibility for the agency records management program. Fiscal year (Sep 30) this is dealing with monetary type files ie budgets. Who ensures that the Records Custodian attends records management training? Provide Assistance (7) Who ensures that the (BRM) role is filled? 3.) what are the 3 major areas a Base records managers duties fall into? All USGS records, regardless of form or media, are adequately preserved and accessible in accordance with regulations, from their initial creation, collection, or receipt to their final disposition; C. All records in USGS have an approved NARA disposition authority; D. Adequate safeguards are established to prevent unauthorized access, alteration, removal, destruction, or loss of USGS records; E. Processes for the standard creation and maintenance of organized files are in place to ensure that USGS records are properly documented and are readily accessible to appropriate personnel to facilitate the timely disposition of permanent and temporary Federal records; F. All USGS records designated as permanent value are legally and physically transferred in a timely manner to the NARA for preservation; G. Accessibility of records is acceptable for efficient business use and continuity of essential mission or support activities; and. New York, NY. 2+2=52+2=52+2=5 or 3+3=73+3=73+3=7. E. Nonrecords are Federally owned informational materials excluded from the legal definition of records or not meeting the requirements of that definition. The Information Collections and Reports Management Program. T 37 - 19 R 02.00 Files Maintenance and Disposition (Media Neutral). 2.) \hline & \mathbf{( 0 0 0 s )} & \% & \mathbf{( 0 0 0 s )} & \% & {\mathbf{( 0 0 0 s )}} & \% \\ 0} & & \mathbf{1 0 0 . Records management program objectives, Information Technology Project Management: Providing Measurable Organizational Value, Operations Management: Sustainability and Supply Chain Management, John David Jackson, Patricia Meglich, Robert Mathis, Sean Valentine. This report to NARA provides details of the circumstances and the steps instituted to prevent them from reoccurring and returning removed records, if the allegations are found to be true. 3 0 obj Accurate and complete documentation of the policies, procedures, functions, organization, transactions, and science of the USGS through the development and implementation of policies and recordkeeping requirements; B. xZYoF~7d`nI@c[Aa+1$JBAGUWuWWsENQ~lPUh6>yNJsax|tvl8=>8 B. NARA requires all Federal agencies to complete an annual self-assessment of their compliance with records management requirements. What guidance governs Record Charge Out procedures? What is the purpose of the "RECORD SEARCH" tab in AFRIMS? Subject Inactive files are records the office no longer needs ir in a retention period after the cutoff date and awaiting final disposition. After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan is in use? (5) The Role of the Base Records Manager in the Records Management hierarchy is to? ***d. establishes a disaster and restoration plan for both paper and electronic essential records, ensuring proper collection preservation -all which statement is not true pertains to maintaing effective - individuals cannot be held liable not records -selfie, af times, slip type of document peacetime wartime -record emergency operting records legal financial -essential create, mx, dispo considered official record -signed approved released action that requires search for info and prevent it from being destroyed -lit hold min members leaving fed service require -personal docs. Who serves as the POC for the Records Management program within their unit of functional area? +identify what type of filew locations that are utilized A. ensure records are maintained in accordance with AF man 33-363 Management of records Its the first file that needs to be part of the content of the file plan, T 37-19 Files maintenance and disposition (media neutral), AFRIMS File plan is met so the rc does a file plan approval and is considered approved when, The records managers apporoval + the chief of an office of record signs appears on the file plan cover sheet and they send a courtesy copy, Farm =Functional Area Records Manager NARA recognizes two formally designated officials that carry out program responsibilities on behalf of the Agency Head the SAORM and Agency Records Officer. Most employees arrive to work at 7 a.m.; the rest at 8 a.m. b. N/A = not applicable. List of the all individuals, grade, duty location, email address, telephone numbers and the estimated man hours (authorizations, rank or grade, and hours spent) to conduct each search regardless of whether or not documents are found. c. oversee the installation records management program, manage the staging areas, and provide training. F. Program and Office Managers are responsible for ensuring that their office and program records regardless of format are included in the appropriate record schedules and are managed according to relevant NARA regulations and USGS disposition schedules and policies. (REPLACE) Installation Commanders shall work directly with the Base Records Manager to ensure the integrity of their installation's records management program, and shall ensure the . 5. In accordance with 36 CFR 1230.12, USGS employees may face a fine or up to 3-years of imprisonment for unauthorized destruction, unlawful or accidental removal, manipulation, or defacing of Federal records. a. 3.) + manage AF Records Management programs within their Command/Agency \hline 25-34 & 2204.1 & 31.3 & 2977.0 & 31.1 & 4114.8 & 31.8 \\ B. All books, papers maps charts or other documentary materials. Multitasking skills. 4 0 obj Who administers the installation Records Management Program and has approval/disapproval authority for the file plan? Physical possession of records The SAV is a scheduled inspection. Records management is the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved in records creation, maintenance and use, and disposition to achieve adequate and proper documentation of the policies and transactions of the Federal Government and effective and economical management of agency portalId: 20973928, 7. Who ensures that the Base Records Manager (BRM) role is filled? 44 U.S.C. Training new employees. F. Personal Files are those files in any format that do not document agency business. a. establishing a records management program is optional b. \hline \text { Male } & & 85.6 & & 85.4 & & \\ +identify any protections or legal confines that must be considered ( PA records,PII information, Classified To help with the identification of a record, so it can be properly classified under the correct table and rule (T&R) and to ensure the record is kept according to its proper and required life cycle and NOT destroyed prior to its allowable destruction timeline. What are records the Archivist of the United States has appraised and approved for permanent retention by the Government of the United States, and for accessioning into the National Archives? 30 Days ***b. (6) Creating or modifying information systems to ensure the integrity and preservation of the records as applicable. Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled. 0} \\ Identify error in plural or possessive construction in the following sentence. Menu bar, system notices, announcements, your base records managers, tasks, recent activity and resources. . Federal Records Act, E-Government Act including privacy aspects, the Paperwork Reduction Act, and the Federal Information Quality Act, Annual OSD Records and Information Management, Fundamentals of Engineering Economic Analysis, David Besanko, Mark Shanley, Scott Schaefer, Introduction to Chemical Engineering Thermodynamics, Hendrick Van Ness, J.M. Who is designated as head of an office where records are created, received or maintained and will complete initial role-based training upon assignment to the office? Policy & Records Administration coordinates the campus program and provides advice on these issues. For questions about managing records contact: Stasi Chase (858) 534-3394 Overall responsibility for the AFrecords management program. Smith, Michael Abbott. this is a special duty for record search. What is the official, or file, or coordination copy created by an action office, complete with coordination, enclosures, or related background papers that form a complete file or history of the action? [iE~7 NO=!g5murIz~;DCQ_@J\{Q1=RI >_9=bt~9F;b/F&~>xdb`5?rm?CdkP]GF..r9ryxNDKcN/g#tMj;;yxoi.__AP('M'@E}bYT/Gcb`F1pSGY|;`C#T^L#WW#\yKGQ`"m7(zh|q Subdivisions are optional but ease the filing process, Labels with he name of the respective folder, positioned on disposition guide cards (primary folder), Directions for cutting off records and carrying out their disposition in compliance with NARA's -national archives and records administration, books papers, maps , photographs, electronic media that AF receive, relate solely to an individuals private affairs, including papers the individual created before entering the government service, enduring value because they document the organizations, afman 33-363 management of records governs what procedure this, AF form 614 or 614a records charge out form, Official document for charge out record needs date of document, title ,file code,name, office title, date /document file date, bottom line it is always the responsibility of, The RC and the COR to always be aware of the records. - Designated POC's record results for their respective office. Encmp 100: Horstmann Chapter 7c (Exceptions), Admin block 3 #1.Office management, #2. Base information transfer system. (3) Who holds primary responsibility for properly maintaining Air Force records? Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled, and that this role is appropriately . 2.) CRM, client database, sales, and marketing automation for small to midsize businesses. Per AFI 33-322, what is one of the Commanders Responsibilities? Coordinate the discharge or transfer process. Who ensures that the Base Records Manager (BRM) role is filled? The goal of the Records Management Program at UCSD is to ensure that administrative records are appropriately managed, preserved, secured, and can be retrieved as needed. Monitor's the program An essential records disaster plan ________ ***a. has records that are properly marked, stored, and have valid backups ***b. must be located in the base, agency, or MAJCOM emergency preparedness plan c. is required even if your organization does not maintain essential records. Ensures the designation of records management responsibilities in each program (mission area) and administrative area to ensure the incorporation of record-keeping requirements and records maintenance, storage, and disposition practices into agency programs, processes, systems, and procedures. It . Coaching and developing existing employees. RDS staging areas in the put it in a disposition bin in the RC's office or in a local staging area ( the BRM's staging area) or sent to approved MAJCOM records manager staging area ,NARA, staging request are in AFRIMS the facility retains a period of 8 years or less, The Afrims staging module is an automated management processs which allows record professionals to prepare standard form 135s (records transmittal and receipt)- anything getting retired, sf allows staging approval, staging requests ,delivery to nara, or frc! 552, Freedom of Information Act (FOIA). Records Schedules are legal documents providing authority for the final disposition of recurring or nonrecurring records. allows the classification of each record and provides a tool for creation of a standardized plan, its a software program mandatory for AF managers and personell on how to store files, How many different sections are there in AFFRIMS Directs the use of agency-wide records management internal controls, self-assessments, and remediation plans. For those records not collocated, coordination of USGS personnel to ensure complete files can be accessed. Step 3- Populate File Plan. The records manager is an important position that handles the creation, organization, and disposal of records. 2.) Department of defense contractors c. Department of the Air Force civilians ****d. All of the Above. Per AFI 33-322, what is one of the Commanders Responsibilities? serve as an executive sponsor with broad responsibility for the agency records management program. Then find whether the disjunction (or statement) is true or false, and explain why. (7) Who ensures that the (BRM) role is filled? What is the routing chain of a Records Search? 6.) A. 60 Days c. 6 Months d. 1 year, 9. Who records responses for record searches in AFRIMS? =RC compiles all info into AFRIMS under the RDS tab select the "series" and then the "table number", capture records,identifying records,populate the file plan, RCs may only populate the file plan Cor helps capture records for capturing u are just determining protections/ what type of record it will be, The RDS screen is broken out like this pg 25 top, Left side top left = Table and Rule, Title, Authority, Current 2. the BRM or FARM, federal records, personal records, performance records, temporary records, state records, records form other than paper form,Vital record emergency records, Perpetual records, final records , draft records, metadata = data about data allows us to search for documents 1. Serves as the liaison +maintain,services, and disposes of office records RCs/CORs/Users must ensure the life cycle management of records. Official websites use .gov Great post and very timely as agencies prepare their 2017 RMSA and email submissions! Share sensitive information only on official, secure websites. extra this action causes AFIRMS to send emails to the TO and CC emails will also be sent to BRMs and FARMs. What is the length of time the Air Force keeps a record before disposing of it according to the disposition schedules. Training, Federal, Personal, Permanent, Temporary, State, Records in Other Than Paper Form, Vital Records, Perpetual, Final and Draft records. 2.) Which type of records can be altered and have not been singed or officially released? Electronic record being staged requires an SF Form 135 to be completed. C. USGS Records Officer is responsible for the following: (1) Developing and implementing policy and procedures to ensure adequate and proper documentation of USGS activities and appropriate recordkeeping requirements; (2) Coordinating implementation of records management activities with the Department of the Interior Records Management Program; (3) Developing and implementing records management training for USGS personnel based on roles and responsibilities; (4) Coordinating requirements and soliciting feedback periodically from the designated USGS Records Liaisons and routinely evaluate compliance; (5) Creating, revising, and ensuring application of disposition authorities for all USGS records; (6) Oversight and evaluation of the USGS RMP and coordination with NARA; (7) Transferring, in a timely manner, all USGS records designated as permanent value, legally and physically to the NARA for preservation; and.

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